Run the
business.
we’ll run
the office.
Scheduling, paperwork, invoicing — off your plate, by the hour.Owners hire us to take scheduling, paperwork, invoicing, and vendor chaos off their plate — without the cost of a full-time hire.
You didn’t start a company to answer email at 10pm.
A trusted back-office partner for people who build.
Executive Signature Services is a fractional executive assistant firm built for contractors and trade businesses. We plug into your existing workflow — not the other way around.
Owners come to us stretched thin: chasing paperwork after hours, losing bids to slow follow-up, and burning weekends on admin. We take that weight off so you can focus on crews, clients, and margin.
Our missionThree ways to work together.
Every engagement starts with a discovery call. You choose the level of support — from as-needed guidance to full execution.
Advisor.
Minimal support with expert perspective — we assess, recommend, and hand you the playbook.
- Troubleshoot operational roadblocks
- Streamline workflows
- Vendor & resource recommendations
Partner.
We build the tools, timelines, and materials — your team executes with a clear plan in hand.
- Meeting & bid prep
- Travel plans and itineraries
- Project timelines & templates
Concierge.
We run it end-to-end. Vendor comms, scheduling, follow-through — completed to your standard.
- Manage vendors & subs
- Own admin & operations
- Proactive, no hand-holding needed
The admin work that eats your week.
Every contractor’s list is different — this is a starting point. On our discovery call we map exactly which pieces move the needle for your business.
- 01Permit paperwork & renewals
- 02Bid & proposal follow-ups
- 03Subcontractor scheduling
- 04Vendor & supplier comms
- 05Invoice & AR follow-through
- 06Travel & lodging for crews
- 07Client onboarding docs
- 08CRM & inbox triage
We're not your sales team — and that's the point.
At Executive Signature Services, we focus on what we do best and partner with trusted professionals for anything outside our expertise. Here's what falls outside our scope.
Personal & Domestic Services
Our focus stays on supporting your business operations.
- Childcare, pet care, or housekeeping
- Cooking or personal errands
Specialized Licensed Services
For these areas, we recommend working with credentialed professionals.
- Legal advice or HR compliance
- Certified financial advising
- Tax preparation or payroll filing
Technical & Creative Production
We can coordinate creative projects and connect you with talented partners.
- Full website design or development
- Video production or brand artwork
On-Site Physical Labor
We plan, coordinate, and oversee — the right vendors handle the physical work.
- Moving, warehouse labor, or event setup
Sales & Revenue
Revenue strategy, prospecting, and closing are yours.
- Cold calls or outbound sales
- Lead generation or prospecting
- Closing deals or pitching clients
Other Boundaries
Keeping our lane means higher-quality work in it.
- Marketing strategy or ad campaigns
- Social media management
- Therapy or medical advice
- Union compliance design
- 24/7 emergency coverage
- Full-time staffing replacement
Need marketing, a website, or SEO? We partner with Digital Kingsmen for all things digital.
Three steps to a lighter week.
Discovery call
20 free minutes. You describe the bottleneck — we listen and ask sharp questions.
Scope & pricing
You get a plain-English scope, a fixed tier or hourly quote, and a start date.
We take the load
Handoff in days, not weeks. You stay in the loop with a weekly rundown.
Stop drowning in paperwork. Start closing more jobs.
A 20-minute discovery call is free. We'll map where your time goes, where money is leaking, and whether we're the right fit.